Kansas City Procurement

Purchasing Card

Excluded Items

The following items are not allowed on the purchasing card.

• Cash Advances
• Construction, Renovation or Installation Services
• Fuel (see Section 3.8 of the policy manual) Kansas City campus utilizes Fleet Cards
• Leases/Rentals requiring a signed agreement (unless a master agreement is on file with Procurement Services)
• Maintenance/Service Agreements requiring a signed agreement (unless a master agreement is on file with Procurement Services)
• Software Licensing Agreements requiring signatures (unless a master agreement is on file with Procurement Services)
• Personal items or loans
• Medical Services
• Purchases involving trade-in of University property (unless prior written approval is provided by Procurement Services)
• Sales Tax
• Travel Expenses (e.g. lodging, meals, rental vehicles)
• Services of sole proprietorships, individuals, or non-incorporated businesses (These are 1099 reportable to IRS)
• Professional and Consulting Services
• Internet purchases requireing agreement to online terms and conditions (e.g. E-bay)
• Any purchase categories blocked through the purchasing card Merchant Category Codes
• (MCC) as determined by Campus Procurement Services
• Intellectual Property (e.g. photography services, webpage/software development)