Kansas City Procurement

Purchasing Card

Limits and Controls

Departments can set limits on each individual card for:

• Amount of each single transaction (maximum of $5,000)
• Amount of all transactions per billing cycle (monthly limit)
  • Requests for limits greater than $15,000 must be accompanied by a letter, signed by the approving official, stating the specific business need for the high limit.

The daily limit, or amount that can be spent in a single day, will be set midway between the single transaction and billing cycle limits by the purchasing card administrator.

There are no longer defaults for the single transaction or billing cycle limit. If an application is received and does not include specific values, the approving official listed on the application will be contacted via email and required to give specific values for each limit. This may cause a delay in obtaining a new purchasing card.

The following defaults are used for the number of transactions a cardholder may make in the listed period of time: