Campus Procurement assists departments in acquiring goods and services:
Campus departments may make purchases with a purchasing card,or purchase order.
Purchasing Card purchases must comply with the policies as stated in cardholder training. A list of these policies is available in the Procurement Policy Outline.
Purchases that cannot be made on the purchasing card must be made with a
university issued purchase order.
The University of Missouri System Purchasing Policy Manual states: Any employee who commits the University to a purchase, sale, lease, or other arrangements without proper authorization may be personally liable for the transaction.
Purchases on a purchase order must be processed through Campus Procurement,
then reviewed and authorized by someone delegated the authority to make a
purchase for the campus such as a Senior Buyer or Manager of Campus Procurement.
Purchases made prior to review and authorization by an authorized buyer may
make the person committing the purchase personally liable.
Agreements for items or services purchased on a purchase order or with the purchasing card which require a signature must be submitted to UMKC Campus Procurement for review and signature prior to the purchase being made. The agreement will be reviewed and sent to the General Counsel’s Office in Columbia for review and approval if necessary.
Unauthorized individuals signing contracts may be personally liable for the
total amount of the contract as well as any damages or liability arising from
the contract.
Examples of agreements that require review, approval, and an authorized signature
include software license agreements, software maintenance agreements, copy
machine maintenance agreements, equipment rental agreements, and a vendor’s
terms and conditions if a signature is required.
An official purchase order authorizes a supplier to provide materials and services to UMKC and to invoice UMKC for such items. The purchase order is a legal document.
Purchase orders result from requisitions created and approved by campus departments.
These requisitions are created and approved within PeopleSoft. The originating
department must include on each requisition chart field string(s) information,
the quantity, units of measure, item description, estimated cost, delivery
address, suggested supplier, and include any comments needed.. Requisitions
that do not involve bid requests or questions are typically converted to purchase
orders within two (2) business days or less after passing budget checking.