Surplus Property Procedures
Items are declared surplus by completing the Form 27: Inventory Change and Surplus form with signature by the appropriate dean, director or department chairperson. The information on this form should include:
- a description of the item to be surplussed
- condition of the item (i.e. new, excellent, good, fair, poor, broken)
- inventory tag number, if the item was a capital asset
- location of the item
Detailed instructions are available.
If the item is technology related, such as computer, monitor, server, etc, complete the Condition Report for Technology Related Surplus Items. This must be attached to the item before the surplus is picked up.
If the item being surplussed or disposed of may contain hazardous materials (i.e. oil, mercury, Freon, asbestos, lead, florescent bulbs, batteries, etc) the department is responsible for first contacting Environmental Health & Safety for an evaluation of the item. Obtain a copy of the EHS Surplus/Disposal Form and complete the top portion of the page. EHS personel must sign the document verifying the need for removal of hazardous components. After removal, the department must provide a copy of the completed and signed form to Jonathan Young, Surplus Manager, along with the Form 27: Inventory Change and Surplus Form (email form to Surplus@umkc.edu).
NOTE:Surplus items containing hazardous materials will not be picked up without a completed and signed EHS Surplus/Disposal Form.